JOB TITLE:

Accounts Assistant

LOCATION:

Eclipse Magnetics & Bowers Group, Atlas Offices

OVERVIEW OF ROLE:

    The objective of the ETG Accounts Assistant is to provide effective accounts support to ensure that the two ETG businesses daily accounting functions run accurately and effectively.

    PRINCIPAL ACCOUNTABILITIES:


    1. Provide finance and accounting assistance to Bowers Group & Eclipse Magnetics Company FC’s;
    2. Accurately, prepare and maintain accounting documents and records;
    3. Process, record and control accounts payable financial transactions, invoices and expenses;
    4. Reconcile accounts in a timely manner;
    5. Daily enter key data of financial transactions in database;
    6. Research, track and restore accounting or documentation problems and discrepancies;
    7. Inform management and compile reports/summaries on activity areas;
    8. Respond to queries from other departments, external suppliers and customers;
    9. Function in accordance with established standards, procedures and applicable laws;
    10. Verify the accuracy of invoices and other accounting documents or records;
    11. Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable);
    12. Enters data into computer system using defined computer programs (SAP);
    13. Recommend actions to resolve discrepancies;
    14. Undertake all other reasonable work requests to support / assist the smooth running of the department;
    15. Ensure effective liaison / relationship management with other departmental staff, partner organisations and external service providers;
    16. Adhere to existing working practices, methods, procedures, undertake relevant training and development activities and to respond positively to new and alternative systems;
    17. Maintain confidentiality and ensure compliance with GDPR and associated guidelines where appropriate.

    GENERAL ACCOUNTABILITIES:

    Delivery of Role
    • Ensure full commitment and highest possible standard of service in the delivery of role & responsibilities at all times.
    • Ensure the highest regard to means of interaction and communication with fellow employees / colleagues, customers, suppliers or the general public at all times.

    Fairness and Dignity at Work
    • Actively comply with the Group’s Managing Diversity Policy to assist in eliminating discrimination and in maintaining a fair, positive and productive working environment, to meets statutory obligations and good employment practice.

    Health & Safety at Work
    • Ensure full responsibility for the health, safety and welfare of employees and any other persons who are under their control, including the allocation of necessary resources, both in terms of time and finances, to enable employees to carry out their roles safely.
    • Take personal action to stop or suspend any activity that may be dangerous or is not carried out in line with the Group H&S Operating procedures, and to bring any such issues or breaches of statutory requirements to the attention of the nominated H&S site Rep.

    Additional duties
    • Attend internal and external meetings and courses when required
    • Perform other duties as maybe commensurate with the post which do not change the character or purpose of the post but which are necessary to maintain high standards of business practice
    • Ensure duties are carried out in accordance with the job description and all established Company policies and procedures. Understanding that the job description / associated policies and procedures may be altered from time to time to meet the changing needs of the Company

    PERSON SPECIFICATION:

    Experience
    • 5 GCSE’s Grade 4-9 or equivalent (Maths & English essential)
    • Familiarity with bookkeeping and basic accounting procedures is desirable
    • Hands-on experience with spreadsheets and / or financial reports
    • Excellent Computer skills including Microsoft Office Suite & SAP advantageous

    Knowledge and Skills:
    • Finance apprenticeship / AAT Level 2 desirable
    • Proven time management and organisational skills
    • Excellent communication / interpersonal skills to interact successfully at all levels
    • First-class customer service skills and in possession of excellent relationship management techniques
    • Good attention to detail and excellent accuracy
    • Aptitude for numbers
    • Ability to performing filing and record keeping tasks
    • Data entry and word processing skills

    Behaviours:
    • Self-motivated and enthusiastic
    • Excellent work ethic / can-do-will-do approach to work
    • Committed to delivering work responsibilities
    • Conscientious
    • Reliable
    • Team player & able to work on own
    • Flexible and adaptable

    HOW TO APPLY:

    To apply for this position or to request further information please contact the recruitment team at:careers@spearandjacksongroup.com.
    Applicants are required to email their CV and covering letter.
    CLOSING DATE FOR APPLICATIONS: FRIDAY 14th May 2021 5pm.
    NO AGENCIES PLEASE